Forms and Documents


Forms Dashboard is the place to find all Camp Forms & Documents. Some forms are required, while others provide important information. To log on and see the forms: go to our home page, scroll down, and on the right, there is a prominent  box that says, “CampInTouch Login”. Click on that, and enter your email and the password you set up when registering your camper. This will take you to a welcome page, and from there you will be able to access everything you need to prepare for the summer. This will also be the place to stay connected with while your camper is here at The Heart.

To access the forms, you will see “Forms Dashboard” with “Forms and Documents”. Clicking on that will take you to a list of the forms we will need from you by the time your camper arrives. Don’t worry, they aren’t as time-consuming as you might imagine! We will send automatically generated reminders as the deadline approaches.

Health
Forms


All information submitted on these forms is confidential with our nurses and the director.


  • Health History
  • Parent Authorization
  • Physician’s Authorization
  • Immunization Form
  • Mental Health History

Activity Preferences


To help us gauge camper interest in the activities we hope to offer, please select the 12 activities you believe your camper will be most interested in for the summer. This is not a commitment on her part, nor is this intended to serve as a final schedule. It is just planning tool so that we will know how many time slots to offer each activity.

Additional Options Form


New considerations have come up with our system of all-inclusive tuition. Here are the details of optional services that you may choose to participate in.


  • Linen Service
  • Towel Rental
  • Hunter Education
  • Trading Post Account Funds

Camper
Profile


These are questions to help the tepee counselor get to know your camper and her needs, so all information shared here will be passed along.


Camper Tenure


This form confirms for us the number of terms your camper has attended The Heart.


Tepee
Request


We make every effort to accommodate tepee requests.  Please complete with one or two friends your camper would like to share a cabin with.  If your camper does not have a specific request, please enter “none”.


Helpful Documents

  • What to Pack: A list of things your camper should plan to wear and bring with her to camp.
  • Abuse Prevention: We train our staff, but it is important for each family to train their children to know boundaries and two key eight-word phrases.
  • Accommodations and Directions: A list of local places to stay for opening/closing days of camp.

Frequently Asked Questions

We do like to have up-to-date information on every detail about our girls! The state mandates that all health information be updated each year, and other information does change as campers grow.
No, every camper is required by law to have a medical examination within 12 months prior to her arrival at camp.
Upload completed forms or fax them WITHOUT A COVER SHEET to 1-866-361-0116. The forms are barcoded with your camper’s name ensuring they will be attached to her account.
All forms are due on or before April 25. This may sound early to you, but getting the paperwork filed away before campers arrive helps us focus on the girls themselves while camp is in session. As camp approaches, we generate automatic emails to serve as reminders. Let us know if you need help!
We offer a charter bus from major Texas cities on the first day of our Regular Terms. Campers may also arrive by plane or be brought by car. Just let us know!
We want to make everyone as comfortable as we possibly can. That being said, we never promise. We must take into consideration what is best for the entire camp community. When two campers make a mutual request, we do our best to put them together if we can.