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More Info
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APPLICATION
Following receipt and acceptance of application
and deposit, the camp sends official confirmation by mail. Campers are accepted
on a first-come basis until all places are filled. No application can be
confirmed without receipt of $500.00 deposit, which applies toward tuition.
Should cancellation occur after camper is accepted, 80% of
the deposit is refundable upon written notice of cancellation prior to March 1,
2010.
CAMP FEES, PAYMENTS
The initial deposit of $500.00 is due upon application. This amount is applied
toward the tuition. If the camper is not accepted, the deposit is returned in
full. Eighty percent of the deposit is refundable upon WRITTEN CANCELLATION
received prior to March 1, 2010.
2010
First Term: Girls 6-16 (4 weeks)
Monday, June 7- Friday,
July 2
$4,025 ($3,900)*
Second
Term:
Girls 6-16 (4 weeks)
Wednesday, July 7-
Saturday, July 31
$4,025 ($3,900)*
Short
Term: Girls 6-11 (two weeks)
Sunday, August 8-
Thursday, August 19
$1,980 ($1,920)*
Summer Term: Girls 6-16 (8 weeks)
Monday, June 7- Saturday, July 31
$7,400 ($7,200)*
*Fee shown is the 2010 tuition, and will most likely be
adjusted to cost-of-living-increase.
The balance of the tuition is due on or before April 25,
2010 for ALL sessions. A
discounted early payment plan is available, with details sent to registered
campers in November 2009. A bill will be sent with the final pre-camp mailing
in early April.
A Trading Post (camp store) deposit of $175.00 ($225.00 for
Regular Terms and 325.00 for Summer Term) is required to cover laundry, linen
rental (if desired), yearbook, special art supplies, stamps, and other personal
purchases. Soft drinks and snacks are not sold (a treat is given to campers
each day at the end of siesta as a part of the regular camp fee). The Trading
Post deposit is refunded after camp in the amount not spent.
A 5% reduction of the tuition is made for two or more
sisters attending The Heart the same year.
No refund of the camp tuition is made except when
recommended by the Camp Physician. In such a case, the camp will refund a pro
rata amount based on a rate of $200.00 per week of the remaining time.
ENROLLMENT
The Heart accepts girls ages 6 through 16 in the four-week sessions, 5 through
10 in the Mini Term, and 6 through 11 in the Short Term. Enrollment is no more
than 175 girls each term. The Heart has a returning percentage of 70% or more
of its campers. Application should generally be made in the fall to assure the
term of one's choice, although last minute openings do occur. Any special needs
and desires for the camper should be placed on the application. The Heart
office reviews each camper's background with her respective counselors prior to
the camper's arrival at The Heart, and discusses the goals and desires of the
camper and her parents. The Heart's director should be advised in writing of any
key considerations regarding the mental or physical health of your camper.
These can either be shared with the tepee counselor or kept confidential, but
the director needs complete knowledge of campers and their backgrounds to help
insure a rewarding camp experience for each and every camper.
WAITING LIST
When all places are filled, a waiting list is started with names added as
applications are received. No names are placed on the waiting list before the
completed application and deposit are received. Should the camper not be
accepted, full deposit is refunded.
CANCELLATION POLICY
Written cancellations made before March 1, 2009 will be refunded 80% of the
initial deposit. Deposits are not refundable after March 1, but may be carried
forward one year (non-refundable after that time). Once fees are paid,
cancellations due to medical reasons must be accompanied by a letter from the
attending physician; tuition will be refunded minus the non-refundable deposit.
Any withdrawal before or after the start of the camp term, at the request of the
parents or camp for behavior or personal reasons, will forfeit the full camp
fee. In case of accident or illness, if the camper returns home upon
recommendation of the camp doctor, the unused portion of the fee will be
refunded, based on $200 per week.
TEPEE PLACEMENT
Tepee assignments are made according to a camper's age, year in school, size,
and maturity. If parents have a tepee request, it is welcome. It is our policy
to do our best to honor mutual requests from two campers wanting to room
together, but THE CAMP CANNOT PROMISE OR GUARANTEE ANY SUCH SPECIAL REQUEST; the
Heart must be able to focus on the overall success of all campers. Parents are
asked to play down any special request with their daughter, so she will not be
disappointed, but rather happily surprised, if it works out. Jane says not to
promise your camper that she will be with a friend. Rather tell her, "you may
not be in the cabin with Madison, but at very worst you will be a nearby
neighbor and see her at many of the activities. You will be able to share each
other's new friends at camp and re-live different camp experiences once you're
back at home."
The Heart prides itself on having campers and staff from
different countries, many states and all areas of Texas. We reserve the right
to limit the number of campers from any locality in order to maintain our
diversified enrollment. During our regular four-week terms, we limit the number
of non-primarily English speaking girls per tepee, so that those accepted can
gain the most from their camp experience.
BIRTHDAYS
Campers with birthdays occurring during camp are presented with a birthday cake
that has been baked and decorated for them, while the entire camp sings "Happy
Birthday" in the dining hall. The cake is large enough to share with the entire
tepee. Parents wanting to send gifts or favors for a tepee party should check
ahead for suggestions and the number of girls in the tepee.
PHYSICAL EXAM
Texas law requires a current physical examination and
health history form be on file for each camper. Parent authorization must
be signed.
INSURANCE
A modest camper health and accident policy is carried on each camper. The
policy has an initial $300 deductible, which is charged to the camper. If the
cost of an injury or illness goes above the camp policy, it will be the
responsibility of the parent to pay the additional cost. Parents who wish may
file with their own insurance carrier and eliminate the camp deductible. When
campers are sick or injured, we notify parents as deemed appropriate by the
nursing staff, doctors, and director. This will vary according to the nature of
the situation.
ARRIVAL AT CAMP
Campers should arrive on Opening Day between 10 a.m. and 1 p.m. No camper may
arrive earlier without special permission from the Director. There is a $250.00
charge for this.
The Heart, in cooperation with Camp Stewart, offers several
chartered buses (information sent with final pre-camp information) which are
accompanied by official camp personnel. Campers needing to fly are met at the
San Antonio International Airport. Flights should arrive between 10 a.m. and 12
noon in order for campers to arrive at camp for registration and orientation to
camp (it is 85 miles to The Heart from San Antonio). Late arrivals may be met by
bonded limousine service and cost posted to camper Trading Post account. Campers
who do not feel well upon arrival should be sure to report this to our nurse.
It is
not too early to arrange your hotel in the Kerrville area.
Here is a list of local accommodations we have put
together for you.
DEPARTURE FROM CAMP
Camper parents should plan to pick up their children at the close of the term,
if at all possible. If not possible, they should contact The Heart at least a
week in advance to make arrangements for the camper to be taken to the San
Antonio International Airport. Flights should be arranged to depart between
noon and 2 p.m. on the day AFTER Closing Day. A bonded limousine service will
most likely be used. The charge for taking campers to the airport will be
attached to the Trading Post account.
It is
not too early to arrange your hotel in the Kerrville area.
Here is a list of local accommodations we have put
together for you.
APPEARANCE, CLOTHING, EQUIPMENT
The Heart uniform on Sundays is white shorts, white shirt, white tennis shoes,
and white socks. Red trim is acceptable. Please help us conform to this Heart
tradition. Tribe uniforms (sold in the camp Trading Post) are worn for Tribe
Hills and other ceremonies. On other days, campers may wear any shirt sold in
our Trading Post, and any solid shorts in the camp colors (red, white, blue, or
green). No logos, please. All clothes sold in our Trading Post are acceptable.
Each camper is expected to have at least a 10-day supply of
shirts and shorts, including three to four sets of the tribe uniform (two to
three sets in the Short Term). Campers in the Mini Term do not have tribes, and
will be sent a separate To Bring list. Campers will need long pants, hard hat
and boots or shoes with heel for horseback, and swim wear. The final pre-camp
information, which is sent out in April, will include complete list of what to
bring, and order forms for Heart clothing, which is reasonably priced. Clothing
orders will be shipped to domestic addresses via UPS prior to camp, or can be
held for pickup on Opening Day. We recommend you order clothing by May 15 for
size selection and availability. All belongings should fit into the camper's
trunk during the term, as campers are not allowed to bring additional personal
furnishings.
All clothing and other articles, including sports equipment
and cameras, should be well marked with camper's name. This is very important.
The Heart cannot assume responsibility for lost items. Along this same line,
expensive items have no place at The Heart. Do not send sentimental belongings;
they are always the ones lost! Do not send valuable jewelry or electronics.
DVD players, cell phones, large knives, ammunition, firearms, fireworks and pets
are not permitted. Personal sports equipment (rifles or bows) must be checked in
at the office, and will be kept under lock and key.
What to wear at The
Heart?
SHIPPING TRUNKS
If you need to ship your camper's trunk to camp, it should be sent at least one
week in advance. It should be addressed with camper's name, Heart O' the Hills
Camp, 2430 Hwy. 39, Hunt Texas 78024. The best shipping method is UPS; they
deliver to our door. Campers coming by chartered bus may bring trunk and duffel
bag with them. Campers flying should check with the airline in advance; most
will accept camp trunks.
SELECTION OF CAMP SESSION
The Heart strongly believes in the benefits of camping, especially those derived
from the longer terms, and strongly recommends the selection of one of the
regular four-week sessions for maximum growth and advancement in learned skills,
friendships, independence and self-reliance. Parents concerned about the length
of terms for first-time campers need not be. Campers adjust once, and then it
is all fun and gains.
In Choosing the Right Camp, the Random House book by
Richard Kennedy, he advocates the four-week camp: "A camper should be away from
home for enough time to progress through the natural development stages: from
homesickness to uncertainty to confidence and pride. Any time period shorter
than two weeks allows him (her) simply to count the days until the experience is
over."
SHORT TERM (ages 6-11)
The nine-day Short Term are for younger campers who cannot adjust the dates of
the longer terms into their summer schedules. They are designed to acquaint
campers with the excitement and benefits of camp. The Short Term features the
basic camp activities (aquatics, horseback riding, field sports, archery, arts
and crafts, dance, overnight camping, pioneering, riflery, tennis, and more),
has tribes and a limited slate of tribe officers. Tenure awards and the Jo
Jones Memorial Sportsmanship Award are not given, nor is war canoe offered, as
those are reserved for the longer sessions. Advanced English jumping may or may
not be offered in the Short Term, depending on anticipated demand. The
abbreviated terms are designed to offer an introduction or overview of camp, and
while The Heart is committed to providing the fullest camp experience possible
in the time available, it must be understood that the camper attending this term
will not receive the more complete camp benefits or skill development available
in a longer term.
SPECIAL SESSIONS
The Heart and Camp Stewart have a special organization for moms and daughters
(as well as parents-sons at Stewart) called Triple S. This organization sponsors
a retreat for
mothers and daughters over Labor Day weekend (Sept.3-6, 2010), a mother-son retreat
at Stewart (Sept. 17-19, 2010), and father-son retreats at Stewart (April 29-
May 2, and Sept. 3-6, 2010). A portion of each Triple S
membership fee goes to help provide partial camperships at The Heart and
Stewart.
TECHNOLOGY
Camp is a time to get away from the pressures of daily life. Cell phones,
digital cameras, computers and DVD players have no place at camp. Campers are
allowed to bring CD players, iPods and other musical devices with earphones for
personal use during siesta, while bearing in mind the risky nature of bringing
expensive personal belongings to camp.
VISITORS
After Opening Day, campers are requested not to have visitors. All parents are
urged to come for Awards Day at the close of the session. We ask for full
cooperation in this, as this policy is in the best interest of the campers and
their security. Campers are not to have overnight guests at camp.
Friends or relatives with prospective campers who are
interested in seeing The Heart in action are welcome, and are urged to call and
make an appointment for a guided tour. The Heart is very conscious of the
security of the camp, and all visitors during the session are to be properly
registered at the camp office, identified as visitors, and escorted while on
camp.
TELEPHONE CALLS, FAXES & EMAILS
Feel free to call the director at any time to get a report on your camper, or to
give suggestions about her. Calls to campers are not recommended, as they may
disrupt both your camper's adjustment and her camp routine. There are no calls
to campers in the Mini and Short Terms. Calls directly to the camper during the
four-week terms should be limited to one per term, and are not to be made during
the first two weeks of the session. Please call the Heart office to schedule a
time to talk to your daughter (campers may not schedule calls themselves). The
appointment calendar is set up to make calling times convenient to the busy
schedules of our campers.
Campers may send and receive faxes at (830) 238-4067. There
is a charge for this service; faxes are delivered at mail time.
Campers may receive email through a link on our web site,
HOHcamp.com. There is a charge for this service; emails are printed out each
morning, and delivered at mail time. Campers are not allowed to send emails.
PACKAGES & MAIL
Children love to receive packages and we love for them to have that fun. Our
mailing address is Heart O' the Hills Camp, 2430 Hwy. 39, Hunt TX 78024. DO NOT
SEND FOOD, CANDY, OR GUM EVEN IF YOUR CAMPER INSISTS THAT IT IS OKAY. Games,
comic books, stationery, small stuffed animals are suggested for care packages.
Consumption of food items not distributed by the Camp is AGAINST CAMP AND TRIBE
RULES and may result in camper penalties.
PARENT REPORTS
The Heart takes pride in knowing every girl and letting the parents know what
and how she is doing during camp. Parent reports are sent out about every 10
days during the longer terms (only one report is sent at the end of the Mini and
Short Terms). Reports are designed to provide an honest appraisal of the
camper's adjustment, are written by the tepee counselor, nurse, and Director,
and are supplemented by the director's newsletter and copy of the menus.
Out-of-country parents may arrange for reports to be faxed or emailed at a
nominal charge. Parents may also obtain a password to see photos posted to the
web site.
FINAL DAY
Campers must be present at our Naming O' the Braves ceremony in order to receive
awards.
For our Regular Terms, we will open the gates at 3:15 p.m. on Thursday, July 2
(First Term) and Friday, July 31 (Second Term), and begin the Gymkhana at 4
p.m., followed by the All-Camp Revue at 5:30. Parents are on their own for
dinner, and the gates will open again at 8:30 p.m. for Memorial Vespers. Campers
stay on camp that night, and gates will open again at 9:15 the next morning.
All-camp swim meet and war canoe race will take place before the Naming O’ the
Braves ceremony, which should begin at about 11:45 and end in time for the
picnic on the lawn for campers and their families to begin by 1:15 p.m.
For our Short Term, we will open the gates at 9:30 a.m. on Saturday, Aug. 15 and
serve a continental breakfast, followed by the Naming O’ the Braves ceremony at
11. Farewells should be said before 12:15 p.m.
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Copyright
© by Heart O' the Hills Camp for Girls
1992-2010